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Secretary vacancy at Airports Company of Zimbabwe

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Company: Airports Company of Zimbabwe
Reports to: Airports Development Manager
Location: Head Office

Job Purpose:
To provide seamless secretarial and administrative support for the Airports Development Department and its projects.

Duties and Responsibilities:

  • Serve as the primary contact between the manager and both internal and external clients.
  • Screen and direct phone calls, and manage correspondence efficiently.
  • Address and manage requests and inquiries appropriately.
  • Organize and maintain the manager’s diary, scheduling meetings and appointments.

  • Arrange travel logistics for department personnel.
  • Take dictation and accurately record meeting minutes.
  • Oversee office supplies and manage inventory.
  • Prepare reports, presentations, and briefings as required.

  • Develop and maintain an effective office filing system.
  • Ensure prompt communication of information to clients.
  • Type various departmental documents accurately.

Project Responsibilities:

  • Timely production of rebate letters for the Ministry of Transport and Infrastructural Development, ZIMRA, and the Ministry of Industry and Commerce.
  • Liaise with Immigration and ZIMRA personnel at ports of entry.
  • Facilitate the issuance of security passes for contractors and subcontractor personnel.
  • Coordinate vehicle passes utilized on projects.

Qualifications and Experience:

  • Minimum of 5 ‘O’ Levels including English.
  • Diploma in Secretarial Studies or related field.
  • At least 3 years of relevant work experience.

Skills and Competences:

  • Strong secretarial etiquette and professional demeanor.
  • Excellent office management capabilities.
  • Proficient in minute writing.
  • Public relations and customer service skills.
  • High level of computer literacy.

  • Strong communication and interpersonal skills.
  • Keen attention to detail.
  • Effective time management skills.
  • Professional appearance and grooming.
  • Ability to work well under pressure with minimal supervision.

Application Process:

We invite qualified candidates who are interested in this position to send their application letters, accompanied by detailed CVs and copies of academic and professional certificates, to recruitment@acz.co.zw.

Alternatively, applications can be submitted in person to:

The Human Resources Manager
Airports Company of Zimbabwe (Private) Limited
3rd Level, International Building
Robert Gabriel Mugabe International Airport
Harare

Application Deadline: 31 January 2025

We strongly encourage female candidates to apply for all available positions.

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